Transactions
1. Create a Templated ACH Transaction
A Templated ACH Transaction is an ACH transaction batch consisting of one or more Participants (beneficiaries) whose routing and payment instructions have been previously saved in the system. See instructions for “Create an ACH Template.”
To create an ACH templated transaction, navigate from the Home page, by clicking on Payments & Transfers on the Main menu. The ACH Transfers page will be displayed:
Click on ACH on the submenu. The ACH Payments page will be displayed:
Click on the drop down arrow next to 'Choose Template'. The system will display a list of all existing ACH templates:
Select the appropriate ACH template from the drop down list. Click the 'Load' button. The Add ACH Payment page will be displayed:
Review the template information, and enter the appropriate dollar amount for each participant. You may check the 'Hold' box if you have any participants in the template that you do not want to include in this payment batch. Click the 'Submit for Payment' button. The ACH Payment Verify page will be displayed:
Click the 'Confirm/Submit ACH Payment' button. The ACH Payment Confirm page will be displayed with a message confirming that the payment has been submitted for processing:
Click the 'Done' button. The ACH Payments page will be displayed:
The ACH transaction will appear in the appropriate category at the bottom of the page.
Once the transaction moves to a Pending/Scheduled status it will remain there until 4:45 Central Time. You have the ability to delete the transaction while it is in a Pending/Scheduled status.
Once the transaction displays a Completed status, the transaction has been released into the ACH network.
2. Create an ACH Transaction with Imported Entries
An ACH Transaction with Imported Entries requires the
To create an ACH transaction with imported entries, navigate from the Home page, by clicking on Payments & Transfers on the Main menu. The ACH Transfers page will be displayed:
Click on ACH on the submenu. The ACH Payments page will be displayed:
Click on the 'Templates' button. The ACH Templates page will be displayed:
Click on the 'New Template' button. The Add ACH Payment Template page will be displayed:
Company Name: Click the drop down arrow. Select the appropriate company. (Please note that each of your Wachovia accounts will be associated with a unique ACH Company Name.)
Batch Type: Click the drop down arrow. Select the appropriate batch type:
- Cash Concentration (CCD Debit):
- Move funds from local bank account(s) or vendor/business partner accounts to Farm Credit.
- Cash Disbursement (CCD Credit):
- Move funds to local bank account(s) or vendor/business partner accounts from Farm Credit.
- Cash Concentration and Disbursement (CCD Credit or Debit):
- Allows you to combine both concentration and disbursement transactions in a single batch
- Pre-arranged Payment (PPD Debit):
- Move funds from consumer account(s) to Farm Credit.
- Pre-arranged Payment and Deposit (PPD Credit or Debit):
- Allows you to combine deposits and payments in a single batch.
Template Name: Enter an appropriate template name (e.g. Funds to Farm Credit; Vendor Payments; Payroll; etc.).
Company Description: Enter an appropriate description, relevant for you to distinguish between one template or another. This field is limited to 10 characters. For example: Local Bank; Vendor; Payroll; etc.).
Discretionary Data: Optional field for your use in distinguishing the template.
Template Scope: Click the drop down arrow. Select the appropriate scope:
- Business: Allows other users at your company to access the template.
- User: Restricts the template to the user who creates the template.
- Please note that if you need to change the template scope in the future, the template will need to be created again.
Repeating: Not used by most customers. This function will allow you to set up an automatic recurring transaction.
- Unlimited, and # of Payments are associated with this function.
- When using this function, the system will automatically generate the transaction(s) on the frequency and for the dollar amount(s) specified in the template.
Offset Account: This field will automatically default if you have only one Wachovia account. Otherwise, click the drop down arrow, and select the appropriate Wachovia account.
Click on the 'Import Entries' button. The ACH Template Import page will be displayed:
ACH File in NACHA Format.
- Custom Mapping selection
- When selecting Custom Mapping, also select the appropriate format from the 'Custom Mapping' drop down list.
Once you have selected the appropriate format, click the 'Import' button. The File Import screen will be displayed:
Click the 'Browse' button to locate the ACH file you previously saved on your computer (Desktop; C: drive; etc.). Once you have identified the file, click the Import button.
The Add ACH Payment Template will be displayed:
Review the template information for accuracy. You also have the following options:
- Check the 'Inactive' box if you have any participants in the template that you do not want to include in this payment batch.
- Click the 'Delete Entry' icon if you have any participants in the template that you want to delete from this payment batch.
- Click the 'Add Entry' button if you have additional Participants to add to this template. Reference the instructions in the ACH Help Text section labeled 'Create an ACH Template' for further details regarding adding a Participant.
- The Add ACH Payment Template page will be displayed each time you complete the steps for adding a new Participant, and your participant information will be included at the bottom of the screen.
- If you have chosen to send prenotes for the imported ACH participants, click the 'Edit Entry' icon on the right side of the screen across from the Participant Name. The Edit ACH Entry page will be displayed:
- Prenote: A prenote is a $0.00 'test' transaction, recommended by the National Automated Clearing House Association (NACHA), which allows the receiving bank (RDFI) the opportunity to notify you if there is a discrepancy in the Participant (Beneficiary) and Account Number fields prior to you originating a “live dollar” transaction. The RDFI will not respond if all of the participant information has been entered correctly. The RDFI has 7 business days to respond with notification of any changes.
Idaho AgCredit Idaho AgCredit Idaho AgCredit - Select the Prenote 'Requested' option.
- The Amount field must be set at $0.00.
- Click the 'Save Entry' button. The Add ACH Payment Template page will be displayed.
- Repeat these steps for each Participant as needed to send a prenote.
- 'Uncheck' the box(es) labeled 'Inactive' at the bottom of the Add ACH Payment Template page for each Participant as needed to send a prenote.
- Prenote: A prenote is a $0.00 'test' transaction, recommended by the National Automated Clearing House Association (NACHA), which allows the receiving bank (RDFI) the opportunity to notify you if there is a discrepancy in the Participant (Beneficiary) and Account Number fields prior to you originating a “live dollar” transaction. The RDFI will not respond if all of the participant information has been entered correctly. The RDFI has 7 business days to respond with notification of any changes.
Click the 'Save Template' button. The system will display the ACH Templates page:
The new template will be reflected on the template list.
If you have chosen to send prenotes, the system has automatically generated the prenote transactions.
Click the 'Cancel' button, or click on ACH on the submenu. The ACH Payments page will be displayed:
Click on the drop down arrow next to 'Choose Template'. The system will display a list of all existing ACH templates:
Select the appropriate ACH template from the drop down list. Click the 'Load' button. The Add ACH Payment page will be displayed:
Review the template information, including the Amounts, and the Hold participants. Click the 'Submit for Payment' button. The ACH Payment Verify page will be displayed:
Click the 'Confirm/Submit ACH Payment' button. The ACH Payment Confirm page will be displayed with a message confirming that the payment has been submitted for processing:
Click the 'Done' button. The ACH Payments page will be displayed:
The ACH transaction will appear in the appropriate category at the bottom of the page.
Once the transaction moves to a Pending/Scheduled status, you have the ability to delete the transaction while it is in a Pending/Scheduled status. Once in a Completed status, the transaction has been released into the ACH network.
3. Delete a Pending ACH Transaction
Transactions listed in the following categories may be deleted:
- Summary of ACH Payments Submitted for Approval or Rejected:
- 'Submitted for Approval' transactions remain in this category until approved by an authorized
Idaho AgCredit - "Rejected" transactions remain in this category.
- 'Submitted for Approval' transactions remain in this category until approved by an authorized
- Pending ACH Payment Summary:
- These transactions remain in Pending/Scheduled until 4:45 Central Time, at which time they automatically move to a Completed status.
- Future-dated transactions remain in Pending/Scheduled until the appropriate date (1 or 2 days prior) for moving to Completed status.
Please note that transactions listed in the 'Completed ACH Payment Summary' category may not be deleted, because they have already been released into the ACH network.
To delete a pending ACH transaction, navigate from the Home page, by clicking on Payments & Transfers on the Main menu. The Wire Transfers page will be displayed:
Click on ACH on the submenu. The ACH Payments page will be displayed:
Locate the transaction that you want to delete.
Click the 'Delete' icon on the right side of the screen across from the transaction you want to delete. The Delete ACH Payment page will be displayed with a message asking if you are sure you want to delete this ACH batch:
Click the 'Delete ACH Batch' button. The ACH Payments page will be displayed:
The ACH transaction has been deleted.